How to manage your inventory and stock

In this article we will explain how to manage the number of products that you have in stock when using STEL Order.

Our software includes a complete inventory and stock management tab for every product uploaded to your online catalog.

manage stock

How to organize your stock: Different types

  • Stock
    Stock is the real quantity of products that you have available.
    It will only be affected by the following actions:
    – Sales receipts and invoices

    – Purchase invoices
    – Refunds
  • Virtual Stock
    Virtual stock is the amount of products that you have after all pending transactions and operations are completed. It is a forecast of your regular stock, once all purchases and deliveries have been finalized.
    If there are no pending operations, your regular stock and virtual stock will be the same.

    It will only be affected by the following actions:
    – Estimates

    – Sales and purchase orders
  • Minimum Stock
    This is the minimum amount of products or services that you wish to have in stock.
    This will have an impact on multiple features within STEL Order. For example, you will be notified once an operation is in progress (invoice, delivery, request, estimate, etc) that will lower your stock levels below the desired minimum.


How to manage your inventory and stock:

  1. Open the page for the product or service in STEL Order.
  2. Click on the |Stock| tab.
  3. Activate the [Manage Stocktick-box.
  4. Click [Save].


Is it possible to only control the amounts of specific products and services?

Yes, you can manage the stock amounts for some products while leaving the others as unknown or blank. For example, you may have a limited amount of products to deliver while the amount of deliveries you can make is unlimited, even if these count as a service that you wish to include in your invoice.

Within the page of each individual product, under the |Stock| tab, you will find a tick-box that reads [] Managed Stock. Enable this to begin managing your stock amounts.